One hand on a wiggly patient, an anxious owner with questions, the clock ticking. Do you capture every detail in the record or keep eye contact with the client? Most veterinarians don’t have the luxury of choosing — they try to do both, often taking them late into the evening. Documentation is essential but draining, and it’s one of the biggest drivers of professional burnout.
AI scribe tools are gaining traction in veterinary medicine for good reason. Instead of typing while you work, they listen to your consultation, capture the important details, and draft a usable medical note. The result is less time wrestling with records, more time for patient care and client connection.
At Provet, we built our AI Scribe specifically for veterinary workflows. It doesn’t just transcribe – it organizes your conversations into SOAP notes, captures terminology accurately, and ensures nothing critical gets lost. And you stay in control because the AI-generated summary is only a draft until you edit and approve it.
To help you realize the benefits of our AI Scribe tool, we thought you should hear how Provet’s users have been experimenting with it.
These tips aren’t just theoretical. They come straight from veterinarians who’ve piloted AI Scribe in their own busy clinics – real-world lessons you can put to work right away. Their feedback – what worked smoothly, what needed a tweak – has shaped this 8-step guide to getting started.
1. Start small with a pilot
Jumping in all at once with AI Scribe can feel overwhelming. Instead, start with one or two consult types where note-taking is especially time-consuming – for example, complex medicine or dermatology cases. Then choose a simple goal, like saving five minutes per consult or finishing notes before lunch.
Early adopters of our AI Scribe tool reported the biggest time savings from these detailed, narrative-heavy visits. By piloting in areas where documentation is most burdensome, you’re more likely to see immediate benefits and build team confidence.
One of the most common concerns about AI Scribe is: “What happens to the recording? And what if it gets something wrong?” Here’s the important thing to keep in mind: you’re always in control.
With Provet, the AI Scribe-generated summary is temporary by default – a banner even reminds you that “This summary will only exist for 24 hours” unless you add it to the record. Nothing is stored permanently without your approval. Security and compliance are built in, with enterprise-grade safeguards.
We recommend applying these baseline standards to any AI scribe tool you consider using:
Think of the AI as a medical scribe student: it drafts, but you are the supervising clinician who decides what makes it into the official record.
Before your first live consult, run a one-minute rehearsal:
🎙️ What kind of microphone should you use?
Fortunately, you don’t need to spend a lot to capture a good recording. Provet users reported that their computers’ built-in mics performed sufficiently for AI Scribe. For even better results, consider a quality USB microphone that connects directly to your laptop or desktop. Bluetooth-enabled mics or headsets can also work well, but they should be tested in advance to ensure clarity and compatibility
A quiet environment also helps. While you don’t need soundproof walls, try to minimize chatter outside the room, and avoid team members talking over each other during the visit. A small upfront check avoids a lot of frustration later.
AI scribes aren’t mind readers. The clarity of the output depends on how you narrate. Speak the clinical essentials you want documented: chief complaint, vitals, focused exam findings, differentials, diagnostics, medications, plan.
Numbers and medications require special care – say them clearly to avoid AI misinterpretation. If you naturally think in SOAP format, verbalizing in that structure often produces the cleanest draft.
A good rule: Keep normal findings brief (“Heart: NAD”) and expand only on abnormalities. This gives you concise, scannable notes that still capture what matters.
Pro tip: Try a mock consultation with a technician before going live. It helps you build the habit of narrating intentionally without disrupting your natural flow.
You might be nervous about client reactions, but in practice, most pet owners are comfortable once you explain the purpose. A simple script works:
“I’m using a tool that drafts my notes while I focus on your pet. I’ll review everything before it’s saved.”
Other ways to cover your bases:
AI saves time, but it doesn’t replace your clinical judgment. Before saving, scan the draft for common slip-ups we’ve observed in real clinics:
The workflow is designed for quick review → edit → finalize inside your consult screen. The AI helps you work faster, but you remain the author.
Most vets don’t need weeks to see the payoff. Early users consistently reported three standout benefits:
These early “wins” build trust in the tool and motivate the team to keep using it.
Once you’ve run a successful pilot and the team feels confident, it’s time to make the tool part of your clinic’s culture.
From there, you can expand AI scribe use to more consult types and clinicians. Scaling doesn’t mean losing control; it means making the tool an efficient, reliable part of your daily workflow.
AI scribes aren’t magic, and they won’t eliminate the need for careful review. But with a decent microphone, a stable internet connection, clear clinic policies, and smart training, they can dramatically reduce the time you spend on records.
That means:
You’re not handing over authorship; you’re upgrading your workflow. Start small, keep control, and let the AI handle the typing while you keep your eyes on the patient.
Ready to try Provet's AI Scribe?
Getting started doesn’t require a major overhaul – just a few basic tools, some clear guidelines, and a willingness to experiment.
Schedule a demo with our team to see AI Scribe in action and explore how it can help you reclaim your time for what matters most.